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What information is contained in the finance charts?

General information on the finance charts

  • All key figures are depicted in the default currency in which your accounting record is kept and with gross prices (incl. VAT).
  • All postings in foreign currencies (invoices, vendor invoices, etc.) are converted for the financial charts using the stored exchange rate "Foreign currencies - How does bexio do that?"

    Where do I find the finance charts?

You can find the finance charts on the dashboard (the house icon) and in the invoice list under "Sales" - "Invoices" - "Overview".

Further information about the dashboard can be found in the article "Dashboard - Finance cockpit & personal start page".

What information is contained in the respective finance charts?

Dashboard

Accounts receivable (debtors)

What are accounts receivables?

Total value of all unpaid invoices/accounts receivable ("Sales" - "Invoice"). 
The total or residual value of the invoices/accounts receivable with the status "Pending", "Partial", or "Overdue" is taken into account.

  • Pending: All unpaid invoices that are within the payment deadline
  • Overdue: All unpaid invoices that have already exceeded the payment deadline

 Accounts payable (creditors)

What are accounts payable?

Total value of all unpaid vendor invoices/accounts payable ("Purchasing" - "Vendor invoices"). 
The total or residual value of the vendor invoices with the status "Pending", "Partial", or "Overdue" are taken into account.

  • Pending: All unpaid vendor invoices that are within the payment deadline
  • Overdue: All unpaid vendor invoices that have already exceeded the payment deadline

 Income and expenses

The dashboard "Income and expenses" is based on the items "Income" and "Expenses" in your accounting record.

"Income & Expenses" include all postings (debit and credit) made to the accounts that are assigned to the "liquid assets" account group.

Of course, this is not optimal as generally only postings that affect revenue should be taken into account in income and expenses.

You can additionally check in the chart of accounts under "Settings" - "All settings" - "Accounting" - "Chart of accounts for financial accounting" whether the accounts are assigned to the correct "liquid assets" account group.

Top expenses (expenditures)

Here, the top expenses per accounting ledger are displayed in percent.

Where does the data come from?:

  • "Purchasing" - "Vendor invoices" - "Accounting ledgers" of the individual positions: All vendor invoices with the status "Pending", "Partial", or "Paid"
  • "Purchasing" - "Expenditures" - "Accounting ledgers" of the respective expenditure. All expenditures

Tab "Overview" for invoices

Total revenue per month of the current financial year/calendar year of the invoices ("Sales - Invoices")

What is "Revenue"?: The total of all invoices with the status "Pending", "Partial", or "Paid".  The invoice date is authoritative and the figures are calculated inclusive of VAT.

Top customers

Total revenue of top customers of invoices (top 4 customers + miscellaneous).

  • Where does the data come from?: "Sales" - "Invoices".
  • What is taken into account?: All invoices with the status "Pending", "Partial", or "Paid".

Total per status

 The total amount of all invoices according to the status ("Draft", "Pending", "Partial", and "Overdue").

  • Where do the data come from?: "Sales - Invoices - Values" according to status less incoming payments.
  • What is taken into account?: The effective values of all invoices/accounts payable excluding payments (e.g. pending invoices exceeding CHF 2,000 less incoming payment (CHF 285.10) results in a total pending amount of CHF 1,714.90.

Liquidity management

In this article, you will see why every SME should have a liquidity plan and give advice on how to quickly and easily keep an eye on your liquidity as an entrepreneur.

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