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What information is contained in the finance charts?

General information on the finance charts

  • All key figures are depicted in the default currency and with gross prices (incl. VAT). The default currency can be adjusted under "Settings - All settings - My company - Basic settings".
  • The default currency can only be adjusted if no postings have yet been made under "Reports - Journal".
  • Invoices and vendor invoices ("Sales - Invoices & purchases - Vendor invoices") in foreign currencies are converted in the accounting record and for the charts using the exchange rate defined under "Foreign currencies - How does bexio do that?" and are issued in the default currency.

 

Where do I find the finance charts?

You can find the finance charts on the dashboard and in the invoice list ("Sales - Invoices") in the tab "Overview".

Consult the article "Dashboard - Finance cockpit & personal start page" for more information on the dashboard.

 

What information is contained in the respective finance charts?

Dashboard

Accounts receivable (debtors)

 

Total value of all unpaid invoices/accounts receivable ("Sales - Invoice").
The total or residual value of the invoices/accounts receivable in the statuses "Pending", "Partial" or "Overdue" are taken into account.

  • Pending: All unpaid invoices that are within the payment deadline (not overdue).
  • Overdue: All unpaid invoices that are outside the payment deadline (overdue).

 

Accounts payable (creditors)

 

Total value of all unpaid vendor invoices/accounts payable ("Sales - Vendor invoices").
The total or residual value of the vendor invoices/accounts payable in the statuses "Pending", "Partial" or "Overdue" are taken into account.

  • Pending: All unpaid vendor invoices that are within the payment deadline (not overdue).
  • Overdue: All unpaid vendor invoices that are outside the payment deadline (overdue).

 

Income and expenses

 

Total value of all incoming payments and outgoing payments in the selected period (default value: one year). The postings are grouped to all accounts that are defined as liquid assets.

  • Income: Incoming payments on invoices/accounts receivable ("Sales - Invoices").
  • Expenses: Outgoing payments on vendor invoices/accounts payable ("Sales - Vendor invoices").

 

Top expenses (expenditures)

 

Top expenses (expenditures) per accounting ledger in percent (expenditure accounts from the account plan / top 7 + miscellaneous) of vendor invoices/accounts payable ("Sales - Vendor invoices").

  • Where does the data come from?: "Sales - Vendor invoices - Accounting ledgers" of the individual positions.
  • What is taken into account?: All vendor invoices/accounts payable in the statuses "Pending", "Partial" or "Paid".

 

Tab "Overview" for invoices

Revenue

 

Total revenue per month of the current financial year/calendar year of the invoices/accounts receivable ("Sales - Invoices").

What is "Revenue"?: The total of all invoices/accounts receivable in the statuses "Pending", "Partial" or "Paid". The invoice date is authoritative and the figures are calculated inclusive of VAT.

 

Top clients

 

Total revenue of top clients of invoices/accounts receivable (top 4 + miscellaneous).

  • Where do the data come from?: "Sales - Invoices".
  • What is taken into account?: All invoices/accounts receivable in the statuses "Pending", "Partial" or "Paid".

Total per status

 

The total amount of all outgoing invoices/accounts receivable according to status ("Draft", "Pending", "Partial" and "Overdue").

  • Where do the data come from?: "Sales - Invoices - Values" according to status less incoming payments.
  • What is taken into account?: The effective values of all invoices/accounts payable excluding payments (e.g. pending invoices exceeding CHF 2,000 less incoming payment (CHF 285.10) results in a total pending amount of CHF 1,714.90.
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