Adjust fonts in bexio

By default, your documents are created using the «Arial» font. You have the option of using Google Fonts or your own in-house font. You can adjust the fonts in the document templates. This article will provide you with a detailed overview of how we handle fonts.

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Standard fonts

When you create documents (e.g., «Price quotes», «Invoices», «Delivery notes», etc.), we use the associated document template (read more here). There are three standard fonts that are included in these templates:

  • Arial
  • Courier New
  • Times New Roman

If you want to use your in-house font or another font, then save this in the document template under «Manage fonts».

Path: «Settings» → «Document templates»

Google Fonts

It is easiest if you use a font that is already available in Google Fonts. These fonts are visually and technically optimized for presentation on the Internet. They can also be used offline for free, and there are no licensing problems. Currently you can choose from over 1,000 fonts.

We make sure that the fonts provided by Google Fonts work for your documents, and our customer service team is ready to assist you.

The quality of the fonts available as part of Google Fonts can vary somewhat, and you won't find any of the well-known classic fonts in this collection. However, some of them are actually quite good.


Choose Google Font

If you click on «Manage fonts» in the document template, a window will open. On the left, you can see a selection of fonts from Google Fonts that is sorted in order of popularity. On the right side, you can see the list of fonts that are available for your document templates. If you select a font on the left, it will appear on the right. You can also remove fonts from your list. You cannot remove the three standard fonts.



Good to know: If you remove a font from your list that is already stored in a template, Arial will be used this from this point on.

If you can't find the font you want in Google Fonts, you can also choose to upload your own font.

Upload your own font

Select «Upload your own font» in the document template to upload a font file. If you use your own fonts, then our customer service team will not be able to provide you with any support. The selection of fonts is very large in order to cover all use cases.



Fonts and licenses

Fonts are treated like software and are subject to appropriate licensing. Before uploading a font for use, make sure that you have an appropriate license.


File formats

You can upload either «TrueType Fonts» (.ttf) or «OpenType Fonts» (.otf). With some OTF fonts, it can happen that they do not display correctly in your document. In this case, use the TTF variant of the font.


Font styles

You can upload up to four font styles for each font:

  • Regular
  • Italic
  • Bold
  • Bold italic

If you do not upload your own font style for «italic», «bold», and «bold italic», we will only use «regular» and we will not try to simulate the missing styles with a «faux bold» and «faux italic». So you have full control over how your font is displayed.



If you are using your own font, we recommend that you test how your documents will be displayed. Use a real document to check the preview and network view that your customers see and print the document as a PDF. This is the only way that you can determine with absolute certainty whether your font is correctly embedded in your documents.


Non-Latin fonts

Our documents also work with languages that use non-Latin scripts. Examples include «Cyrillic», «Greek», or «Japanese, Korean, or Chinese».

For CJK («Chinese-Japanese-Korean»), we recommend using the font «Noto Sans» from Google Fonts. It is specifically designed for Asian languages, and we have tested it thoroughly. This font is also available in various language variants (e.g., «Noto Sans SC» for «Simplified Chinese»).


Google Fonts website:

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