When will the change take place?
- If you have not yet closed the 2019 fiscal year (whether definitely in bexio or if you have already posted the profit), the 2 decimal places become active on the first day of your fiscal year - usually this would be January 1, 2019. Fiscal years which start before January 1, 2019 will not be changed under any circumstances.
- If you have already closed the 2019 fiscal year, the change to 2 decimal places takes place as of January 1, 2020.
What does bexio do automatically?
- The balance carryforward postings from the previous year are rounded to 2 decimal places and posted accordingly.
- If there is a rounding difference between debit and credit, bexio will automatically make a posting from the opening account to the rounding difference account. This is a one-off posting. This procedure has been checked and approved by auditors.
- If, for some reason, you open the previous year again and make additional postings, this procedure will be repeated when closing the year.
- After the change date, the account ledgers, balance sheet and income statement are displayed with only 2 places after the decimal point.
- Reports for closed fiscal years can still be displayed with up to 6 places after the decimal point.
What can you do?
- Check the initial postings for the new year to see if they correspond to your declared closing balance. Rounding differences can only occur if you have rounded the bexio closing balance in an Excel file yourself. During the change, bexio ensures that when the bexio closing balance and the opening balances are carried forward, they are correctly rounded to 2 digits, and that account 9100 is zero.
- You can now close out the profit as well as the balancing of the VAT accounts to 2 decimal places.
What happens during the change from 6 places after the decimal point to 2 places after the decimal point?
- In the Sales and Purchasing modules, the receipts are still calculated with 6 places after the decimal point. However, they are now rounded to 2 decimal places when they are posted to financial accounting.
- An open item list can therefore show a rounding difference in comparison with the posted invoices.
- The account ledgers, the balance sheet and the income statement are now displayed with only 2 places after the decimal point, because they refer to the postings in financial accounting.
- Rounding differences can still occur in the VAT list, because the receipts from sales and purchasing are used for this purpose.