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Synchronize working hours with clockodo

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General

Synchronize the recorded working hours of your employees with your payroll accounting with one click!

With the latest update, you can transfer recorded working hours from a bexio project or from Clockodo to your payroll accounting with one click. In this article, we will focus on the transfer of working hours from Clockodo.

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Useful links:

Login - clockodo | Marketplace - clockodo

 


Functional overview

With this new feature, you can synchronize the hours worked in Clockodo by your employees under “Payroll Accounting” > “All employees” for each individual month. The number of hours is transferred directly from Clockodo to payroll.

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Requirements for the synchronization

To ensure the successful synchronization of hours, payslips for the corresponding month must still be open and the employee and company data from bexio must match the data from Clockodo.

Company:
You can activate integration with Clockodo in Company under “Master data” > “Other“ and must also provide some information:

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  • API-Key: You can find the API key in your Clockodo account by accessing “My data” at the top right above your name and scrolling to the bottom of the page.
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Employees:
The assignment of hours is based on the email address. For this reason, your employees must have the same email address stored for logging in, recording the hours in Clockodo, as well as on the employee profile in payroll accounting. You can find this information as follows:

clockodo:
The times are always assigned directly to an employee. You can find the stored email address in the “Team” menu when you click on an employee:


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Employee master data:

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Payroll accounting:
You will find the email address on the employee profile under “Personal data”

 


Example out of bexio 

As soon as you click on “Transfer hours” and start synchronizing with Clockodo, a window opens with the allocation of your employees and their recorded hours:

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Transferred data:
You will find all the data on matching employees in the first section. In this example, it is Ginny Weasley with 160 hours of work for the month of June.

Employees in your payroll accounting who were not found in Clockodo:
In the second section you will find all employees who were recorded in payroll, but for whom no data exists in Clockodo.

Employees from Clockodo who were not found in payroll:
In the third section you will find all employees recorded in Clockodo who could not be assigned to an employee in payroll accounting.

By clicking once on “OK”, the number of hours of all matching employees will be imported into the payslips for the corresponding month:

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