Structure of the standard chart of accounts
The charts of account templates we provide are based on the Schweizer Kontenrahmen KMU. These templates consist of the following parts:
- Account classes (no. 1–9)
- Main groups of accounts (no. 10–99)
- Account groups (no. 100–999)
- Accounts (no. 1000–9999 = four-digit account numbers).
Accounts are always assigned to either a main group of accounts or account group, but never directly to an account class. Thanks to the clear structure, the totals of the balance sheet and income statement are calculated and shown correctly.
When accounts are not displayed
If your chart of accounts differs from the structure of the Schweizer Kontenrahmen KMU, the accounts are not shown in the report and are ignored when calculating the profit/loss. If an account is ignored, you can see this from the warning notice that appears.
In practical terms, this is the case when:
- An account (e.g. 1020 - bank) is directly assigned to an account class (e.g. 1 - assets). Make sure that the account is subordinated to either a main group of accounts (e.g. 10 - current assets) or an account group (e.g. 100 - cash and cash equivalents).
- The account number has more than four digits. Change the number to a four-digit one and the account will be shown again in your balance sheet or income statement.