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How do I activate the Banque «UBS» BLink?

 

Have you already set up your bank account in bexio and would you like to create a link to your e-banking now? Once the link is created, you will be able to automatically import your bank transactions into bexio and submit outgoing payments to your e-banking.


Quick Info

In this article, you will learn just how easy it is to synchronise your UBS account with bexio as well as how to balance transactions and submit payments.

 

Configuring data transfer: Activateb.Link in e-banking and allow bexio access
File format for payments: pain.001 
File format for account statements: Camt.053 in Line (must be activated in e-banking)
Note:
Only one UBS contract at a time can be linked to a bexio account.

Setting up a bank account

First, you need to create your UBS bank account in bexio. You can then link the bexio bank account to the e-banking bank account as follows:

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Activating the camt.053 account report in your e-banking with UBS

Before activating the bLink interface, you must ensure that you have activated the correct camt account report for each account. This only applies to those accounts that you want to connect to bexio.

 

If the activation of the camt.053 report in your e-banking does not work (e.g. button "order new report" does not appear), please contact UBS support at 0848 848 062 stating: 

"I am a bexio client and would like to activate bLink. Unfortunately this does not work. Please check the offerings in my e-Banking."  

 

Under Payments > Report settings, check whether a camt account report has been activated. 


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For camt.053 account reports:

Click on Details and check that the following settings are enabled.

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If your settings do not match the display above, please adjust them via Edit .

 

For camt.052 or camt.054 account reports:

Please delete the existing report and set up the correct report with the camt.053 so that the interface can operate properly. 

 

Set a new camt.053 account report via "Order new report".

It is important to note that if you have not yet stored any files and you activate them, they will not be available until the next day; the data will be created overnight. 

 

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First select the desired camt report (camt.053), then the report settings will be configured.


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The exact report settings can be found in the figure at step 1 above.

Finally, select the accounts for which the desired report is to be set up. Please activate the bank statement only for those accounts that you want to connect to bexio.

 

When saving the report configuration, the camt messages are displayed in the overview (page refresh necessary) and created at the next due date. Please note that the adjustments are made at account level and apply to all accounts if there are multiple e-banking contracts.


Migration

Click on the "Switch to transaction format for QR invoices" link and first of all activate bLink in your e-banking. Otherwise, transaction balancing will not work. 


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Confirm the link "bLink is activated in e-banking". Reverse migration is not possible. If you complete this step without activating camt.053, data synchronisation will be incomplete and there will be reporting gaps because the camt.053 cannot be created retrospectively. 

 

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The button to connect to your e-banking is then activated. As soon as you select the button, you will be automatically redirected to your e-banking at UBS to establish the connection. 

 

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Linking the bLink interface

After successful activation of the camt.053 account report, you can activate the bLink interface. To do this, please switch to bexio.


Open the
Banking section, go to your UBS account and click on Connect e-banking.


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You will receive a dialogue with a note telling you that you will now be redirected to UBS e-banking. Click on "Go to UBS" to continue. Identify yourself with your Digital Banking contract number.


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You will be redirected to a UBS login window where you can enter your contract number.

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Confirm this via the Access App. Two consecutive confirmations are required stating that you want to connect your UBS accounts to a third-party provider.

Access Card does not work for this process; you must do this via the Access app.

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Activate the banking relationship between your UBS bank and bexio software. Then click on "Next" below.


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In addition,
confirm your selection in your e-banking so that payment information and payments may be shared with bexio, then click "Next" below. 

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The final step is clicking on Connect below; you will then be automatically redirected to your bexio account.

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Link
the bank account to the existing bexio bank account or to a new bexio bank account. Bank accounts that you do not need to use in bexio can be ignored using the "Ignore this bank account in bexio" option. It is essential that all bank accounts are either linked to a bexio bank account or explicitly ignored.

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After this, all available transactions will be imported from your e-banking to bexio. A dialogue will show you how many transactions have been imported.


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Are you unable to activate online?

Have you activated your Access app and, after successful confirmation in the Access app, are you still being asked to contact Support?

Please contact Digital Banking Support on 0848 848 062 (from abroad +41 848 848 062) to activate your accounts for automatic bank balancing.

Support in other languages at UBS:

EN: 0848 848 064
FR: 0848 848 061
IT: 0848 848 063


 

Connection management

You can adjust the connected banking relationships and accounts yourself at any time.

Find the list of accounting software in e-banking under Products > SME Business Software. Click on the bexio logo. You can make changes at any time via Manage banking relationship or Manage account.

 

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Deactivating the interface

Note: First, disconnect the link in your bexio account and then disconnect the interface in your e-banking.

 

How do I disconnect my UBS account in bexio?

You can manually disconnect the link to e-banking by clicking on the "three dots" next to the blue "Import transactions" button. 

 

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A dialogue window opens for you to confirm the disconnection of bexio and e-banking.

Transactions imported up to that date will still be visible in bexio. You may re-establish the connection at any time.

 

How do I disconnect the interface in my e-banking?

You can deactivate the interface yourself at any time and thus disconnect the data exchange between bexio and UBS.

Find the list of accounting software in e-banking under Products > SME Business Software. Click on the logo of the accounting software (e.g. bexio) from which you would like to disconnect. Clicking on Disconnect connection to Accounting X and an additional confirmation, will deactivate the connection.

 

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Recording and approving outgoing payments

 

Record outgoing payments

Outgoing payments are recorded in the optimal manner via the supplier invoice, or alternatively directly under "Banking" → "New outgoing payments". Instructions containing more detailed information can be found here »

 

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Send outgoing payments to e-banking

As soon as the payment has been recorded, it will appear in the bexio banking area under “Show outgoing payments”. To send the payments to your e-banking for execution, select the pending payments in question and then click on "Transfer payments". For this function to be activated, you must have created a link to your e-banking »

 

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After the transfer, you must additionally display the payment order in your e-banking.

To do this, log in to e-banking. Go to "Payments > Recorded files" to view any pending orders.

 


 

Importing transactions retrospectively with the date range

Transactions can be imported retrospectively into bexio. To do this, click on Banking in the menu at the top of bexio and then click on the small arrow next to "Import transactions." You can then set a "Date range." Thus, account statements that have already been marked as "imported or read" in your e-banking are also checked again and imported.

 

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The interface features a duplicate filter to prevent importing a transaction twice. This means that you cannot have duplicates and that you can ensure that all transactions have been imported. All transactions are automatically imported overnight. I would generally recommend that you import transactions retrospectively once a week or once a month. Due to technical restrictions, you can import 5 days at a time. With this function, you can make sure that all transactions have been imported and nothing has been forgotten. If you want to import the transactions over a longer period of time, you must do this manually. 

 


 

Manual import of transactions

In this section, we will show you where to find and download the account statements (camt.053) in your UBS e-banking.

Note: In order to carry out the manual import, you must disconnect the link between UBS and bexio, otherwise the "Import bank transactions" button will not be active.

 

  1. Log in to your UBS e-banking account.

  2. In the tab, go to "Payments" and then "Account and transaction reports"

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  3. You can now download the files using the download icon.
    Please make sure that you have selected the correct bank account and the correct report type (camt.053) in the filter at the top.

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  4. Once you have downloaded the file, you can upload it to your bexio account under Banking "Import bank transactions". Please note that you need to have disconnected the link between bexio and UBS.

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Liquidity Cockpit with UBS 

If you work with the Liquidity Cockpit, please note that this option will no longer be available after the migration. The cockpit has been completely removed from UBS e-banking. 

 

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