Overview
- Introduction video
- Supported payment methods in bexio
- Paying bill
- Entering payments
- Transferring payments to e-banking
- Download payment file (pain.001)
- Delete payments
Introduction video
This video will show you all key aspects for the entering and transfer of payments.
Supported payment methods in bexio
- QR-Invoice
- Orange payment slip (ESR) in CHF & EUR
- Red payment slip (ES) in CHF & EUR
- Bank or postal office payment in CHF and foreign currencies
- Foreign transactions (SEPA and Swift)
Note
|
Paying bill
Principally, bexio recommends the use of bills as the basis for payments. Using this method, the necessaring accounting posts are automatically made in the background.
Bills can be paid only if they are in status "pending."
You have 3 options to make a payment based on a bill:
Directly in the bill
- Open a bill you need to pay
- In the right-hand navigation, click the link "+ Pay bill"
- Choose the bank account to which the payment is supposed to be made
- If you have saved the banking information under the supplier, you can choose the respective account in "To which bank account do you want to submit the payment?" and click "Select account"
- If you do not have any archived banking information for this supplier or if you want to transfer to a different account, choose button "Other account"
- Follow the instructions under "Enter payments"
In the bill overview
- Go to banking
- On the right, click link "Show outgoing payments" under "Outgoing payments"
- Choose option "+ Edit" under dropdown "Actions" for the payment to be made
- Choose the bank account the payment will be made to
- If you have saved the banking information under the supplier, you can choose the respective account in "Which bank account do you want to transfer the payment to?"and click "Choose account"
- If you do not have any archived banking information for this supplier or if you want to transfer to a different account, choose button "Other account"
- Follow the instructions unde "Enter payments"
Directly in banking
- Go to banking
- Click the "new payment" button
- Here you can either
- Click the bill to be paid under "Pay bill"
- or enter a search term (such as supplier invoice number, supplier name, etc.) and choose the correct bill from the suggestions.
- Choose the bank acocunt you want to send the payment to
- If you have saved the banking information under the supplier, you can choose the respective account in "Which bank account do you want to transfer the payment to?"and click "Choose account"
- If you do not have any archived banking information for this supplier or if you want to transfer to a different account, choose button "Other account"
- Follow the instructions under "Enter payment"
Note
Please note that the "Payable by" date (see tab "Conditions") is automatically set as the execution date in the payment screen. You may define the desired execution date (date, on which your account may be debited) for the payment order as follows:
|
Enter payments
bexio offers two options for the generation of payments:
- Enter new payment
- Bill as the basis for the payment
Enter new payment
Here you will find instructions for the generation of a new payment. Go to banking and your bank account, from which you want to send the payment:
- Click on the "New payment" button to start the transaction
- Enter the IBAN or account no. into the entry field and click on the "Next" button
- Alternatively, you can also click on "Next" right away without making any entry first. This will allow you to choose one of 4 payment methods:
- QR-Invoice
- IBAN payment (domestic or foreign payments)
- Orange payment slip
- Red payment slip
- In the next step you will see the information required for the payment.
- Enter the IBAN number. The other banking fields will be completed automatically. All fields with a red asterix are required fields. Their completion is mandatory.
- If the payment is for payroll, you can choose option "Salary payment (hide details in the statement of account)."
- Click on button "Add to payment list" and save the payment
The figure below shows an example of the form for the entry of an IBAN payment:
Note
You may define the desired execution date (date, on which your account may be debited) for the payment order as follows:
|
Bill as the basis for payment
If you would like to make a payment based on a bill, see section "Paying a bill" to see how you have to initiate this transaction.
Once you have continued through to the payment form, all fields will already be filled (provided the supplier contact includes the banking information). If not, follow the instructions under "Enter new payment" starting under no. 5.
After you have generated the payment, the status of the bill goes from "pending" to "Bank payment created."
Transfer payments to e-banking
All entered payments (only one payment is available in the example above), are listed under "Outgoing payments" with status "pending". To send your payments to your e-banking for execution, proceed as follows:
- In banking, go to the bank account, from which you are making the payment
- Click link "Show outgoing payments"
- Select the payments to be executed (activate the check box at the end of the line)
- Next, click the "Transfer payments" button"
- In this dialog, you will now see the number of payments, the account to be devited and the total payment order amount
- Click the "Transfer payments" button
- Enter the login data for your e-banking (not required for UBS)
- Verify the login process with a code (different depending on the login method; not required with UBS)
- Some banks also require the entry of a confirmation code
The transfer process is now complete and the transferred payments' status is changed to "Transferred.".
We recommend that you verify payments made in e-banking to ensure they are there and have been accepted by the bank.
Note Basically, payments can be sent to your e-banking several times. As soon as you click on "Transmit", these payments are transmitted to your e-banking. In this context, we do not check whether they have already been transmitted at a previous point in time. We have no way of checking this in your e-banking afterwards. However, you can usually view the transferred files directly from bexio during data transfer in e-banking. Please make sure that you do not send payments that have already been transferred to the bank a second time.
Important Please also note that, depending on the bank, payments must still be released/signed/signed in e-banking for the payment to be processed. One of the prerequisites for transfers of payments to e-banking is that you have linked your e-banking to bexio and have already received transactions successfully once before. |
Download (pain.001) payment file
All entered payments (the example above provides only one payment) are listed under "Outgoing payments" and are assigned the "pending" status. To be able to download payments as payment files in the XML format (pain.001), proceed as follows:
- In banking, to to the bank account you made the payment from
- Click the link "Show outgoing payments"
- Select all payments to be made (activate the check box at the end of the line)
- Next, click on the arrow next to button "Transfer payments"
- Choose option "Download pain.001 (EZAG) file" in the drop down menu
- A dialog window now displays the number of payments, the account debited and the total payment order amount
- Click button "Download pain.001 (EZAG) file"
The download process is now complete and the payment file is stored on your computer. Normally, you will find the stored file in your download folder.
In bexio, the downloaded payments have been changed to status "downloaded."
Delete payments
Deleting payments in banking
Principally, payments in bexio can be deleted by taking the following steps:
- In banking, go to the bank account from which you transferred the payment
- Click the link "Show outgoing payments"
- Click tab "Transferred" or "Downloaded"
- Search for the payment to be deleted
- Choose option "Delete bank transfer payment" under "Actions" (drop down menu)
- Dialog "Bank payments already transferred/downloaded" will appear
- Confirm the deletion of the payment by clicking the "Delete bank transfer payment" button"
Important
Please remember that payments have to be deleted in both, bexio and your e-banking. Although bexio maintains various interfaces with banks, they do not include any functions that will automatically cancel e-banking payments |
Delete payment in the bill
If you have generated a payment based on a bill, you can proceed as described above. Please remember that the status of the bill will reverse to "pending" if you delete the payment.
You also have the option to delete the payment directly in the bill:
- To do so, open the respective bill
- Choose the "Outgoing payments" tab
- Click button "Delete bank transfer payment"
- Dialog "Delete already transferred/downloaded bank payments" opens
- Confirm the deletion of the payment by clicking button "Delete bank transfer payment"
Important
Please remember that payments have to be deleted in both, bexio and your e-banking. Although bexio maintains various interfaces with banks, they do not include any functions that will automatically cancel e-banking payments |
Reconciling bank transactions
Do you not just want to transfer a payment, but also reconcile inbound payments to your bank account using bexio? Click here to find out how.
To the overview «Banking with bexio».