Entering payments into bexio
There are two ways to enter payments into bexio. You can enter supplier invoices and add them to your list of payments, or enter payments directly.
bexio recommends always using supplier invoices for payments, because with this method, the necessary transactions are also created automatically in your accounts.
In this video you will learn everything you need to know about payments in bexio.
Please note that the video is at the moment only available in German . Thanks for your understanding.
- How do I add a supplier invoice to the payment list?
- Which types of payment are supported?
- How do I enter a payment directly?
- What do I need to know about direct payments?
- How do I enter a payment?
- How do I transmit the payments to my bank?
First, enter your supplier invoice as usual. To find out how to enter supplier invoices, see this Help Center article.
If you want to pay a supplier invoice, its status must be "Open". Please also ensure that you enter the date of the invoice and the payment date correctly. You can enter this information in the "Conditions" tab.
When a supplier invoice is open, you will see the option to to add it to the payment list on the right.
You can also add the invoice to the list by means of the “Action” button in the overview of supplier invoices.
We support payment via IBAN (domestic & international), or with orange (CHF & EUR) and red inpayment slips.
Go to the "Banking" section in bexio, where you will find your bank accounts. Click on "New payment"
Now enter the recipient of the payment - for example, you can search for their IBAN to speed up the payment process.
- Fee / expenses arrangement: who will bear any possible administrative costs for the transaction?
- A summary of salary payments is shown in “Accounting”.
First, please select the desired payment type.
In the next step, you will see all the other information that bexio needs for the payment.
When you enter the IBAN number, the other fields for the bank are filled in automatically. The fields marked with a red asterisk are required fields and must be completed.
Next, add the payment to the list of payments by clicking the button "Add to payment list”
The payment is now included in the payment list and its status is open.
In this step, the supplier invoice is automatically set to "paid”, accompanied by a warning that it has only been entered in bexio and has not yet been paid via E-banking.
You can, of course, delete the payment directly from the supplier invoice.
Now you can see all payments that are ready to be transmitted to your bank. To transmit the payments, select the appropriate payments by activating the box on the right and then click either “DTA Export” or “Pain.001 Export”.
The type of file depends on the bank: please check with your bank to see which format is required.
The status of the payment changes automatically to “downloaded”. You can undo this step by clicking on "Actions" and then on "Delete bank transfer payment”.
Please bear in mind that at this stage, you are only removing the payment from bexio. If you want to cancel the payment in online banking as well, you still need to sign in to your online bank and remove the payment there.
The status of the supplier invoice also changes. The status of the supplier invoice automatically changes to "open”.
This is now on “paid”. However, this does not mean that the payment has been paid through your online banking account! The payment has only been registered in bexio and still needs to be uploaded to your online bank by means of a DTA or pain.001 file. Please refer to the information triangle on the supplier invoice.
As mentioned above, you can also delete the payment from the supplier invoice.
UBS online banking
If your UBS online banking account has been linked to bexio, you can transmit the data immediately, but please note that you will still have to authorise the payments in your UBS online banking account so that the transactions will be processed.
Go to your online banking and there to the tab: "Payments" - "Data transfer". Here you can authorise your payments.